M-Files and Microsoft in strategic partnership that revolutionizes document management

M-Files, a leader in AI-based document management, and Microsoft announces that they have expanded their long-standing partnership, effective July 1, 2025. M-Files will now use Microsoft 365 and its API-based SharePoint Embedded¹ service to enable Microsoft 365’s native capabilities for content curated by M-Files AI. This includes agent-based experiences via Microsoft 365 Copilot and M-Files Aino². This deeper partnership represents a major step forward in how companies manage content.

The collaboration is the first of its kind. It gives both employees and IT departments a common, easy-to-use solution for saving, finding, and collaborating on documents. Many legacy document management systems don't work well with AI, fragment information flows, and require a lot of manual handling. With M-Files and Microsoft, users now have a central, secure, and flexible platform that helps them make decisions faster, work more efficiently, and reduce risk.

Customers can count on clear benefits:

• Confidence that generative AI results are based on accurate and relevant content: M-Files and Microsoft 365 deliver high-quality, carefully classified, business-critical content. Microsoft 365 Copilot works natively with content curated by M-Files AI, improving results and creating a solid foundation for broader use of generative AI.
• Higher productivity thanks to built-in co-creation in Microsoft 365 for M-Files users: Customers can eliminate information silos and simplify user workflows in business processes – even when it comes to industry-specific content such as customer deliverables, technical product specifications, and asset management plans.
• Unified security and compliance, with automated content and permissions management: Content managed in M-Files stays within the Microsoft 365 security framework and follows the organization's overall policies and governance principles via Microsoft Purview ³.
• Better return on existing and future investments in Microsoft 365: For the first time, customers can choose a leading document management solution without having to deviate from Microsoft standards. By using M-Files as a ready-made solution for industry-specific needs, companies can avoid costly customizations and benefit from future innovations together with Microsoft.

Customers are already seeing results.

“We chose M-Files for their impressive technology and strong AI focus, as well as their integration with Microsoft 365,” says Adrian Logan, Head of Digital Transformation at PKF Francis Clark. “Being able to use Microsoft 365’s capabilities directly within M-Files makes the platform even more valuable, both now and in the future. We are confident that we made the right choice – and will continue to use M-Files together with Microsoft to grow our business.”

“M-Files brings significant value to the Microsoft ecosystem with its deep industry knowledge and tailored business solutions,” said Jeff Teper, President – Microsoft 365 Collaborative Apps and Platforms. “This groundbreaking solution – the first of its kind built on SharePoint Embedded – combines Microsoft’s collaboration platform with M-Files’ document management at scale. Together, we create something greater than the sum of its parts. It unlocks the full potential of our customers’ Microsoft 365 investments.”

– This partnership is crucial “This is a significant step for both M-Files and the industry,” said Jay Bhatt, CEO of M-Files. “As the first document management system to use both Microsoft 365 and the SharePoint Embedded service, we have transformed the way businesses manage and access content. This is not just an integration – it is a native solution, created after many months of collaboration, that combines M-Files’ strengths in metadata and AI with Microsoft power in collaboration, security and Copilot. For organizations using Microsoft, M-Files is now the obvious choice for document management.

The new solution is available to customers today. For more information, visit M-Files.

Microsoft SharePoint Embedded is a new API-based and highly scalable content platform used by Microsoft Loop, Designer and Copilot Pages, among others. SharePoint Embedded has no own interface, which means that the M-Files user experience remains unchanged and all existing functionality is retained. Microsoft also offers the technology to customers and partners who want to create their own solutions with support for Microsoft 365 Copilot, collaborate, and comply – all within the customer’s protected Microsoft 365 environment.

M-Files Aino (“I know”) is the AI engine that powers M-Files. It uses agent-based and generative AI to organize information, automate daily work, and help users find knowledge and insights through natural language.

Microsoft Purview provides organizations with tools and solutions to govern, protect, and manage their data in Microsoft 365.